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 Wedding Checklist


12 Months Out

  • Announce your engagement to family and friends and plan an engagement party
  • Place an engagement announcement in your local newspaper
  • Work on the budget
  • Choose a wedding date - select a few days in case your first choice is booked
  • Reserve ceremony and reception site(s)
  • Begin a rough guest list and compile current addresses
  • Decide on who you'd like to have as your attendants, including your maid of honor and best man
  • Begin shopping for your wedding gown
  • Attend a local bridal show or two and jot down notes about any vendors you really liked
  • Purchase a wedding planning organizer or calendar to keep track of important dates and appointments.


9 Months Out

  • Research and choose one or more bridal gift registries
  • Order your wedding gown
  • Order other bridal accessories - shoes, gloves and veil
  • Begin shopping for bridesmaids dresses
  • Find an officiant who will perform your ceremony
  • Research vendor websites and blogs, schedule appointments and book ceremony musicians, a wedding band or DJ, photographer, videographer and florist


6 Months Out

  • Select and order your wedding invitations, invitation envelopes and thank-you cards
  • Select and purchase wedding favors and wedding favor accessories
  • Purchase any desired ceremony and reception decorations - unity candles, aisle runner, etc.
  • Start researching wedding cake pictures and bakeries for ideas
  • Book your honeymoon and verify that you have any necessary travel documents including passports and visas
  • Finalize your guest list and send out save-the-date cards.
  • Print out directions to the ceremony, reception and rehearsal dinner for guests
  • Compile a list of area information and things to do for out-of-town guests
  • Reserve transportation for you and your wedding party to and from the wedding.


3 Months Out

  • Obtain a marriage license.
  • Order tuxedos for the groom and groomsmen
  • Meet with your Newcastle Wedding Advisor to discuss the menu and your beverage needs
  • Meet with your officiant to discuss ceremony details, wording and wedding vows
  • Select wedding readings
  • Order your wedding cake
  • Buy thank-you gifts for your attendants, flower girl and ring bearer
  • Shop for a gift for your new spouse-to-be
  • Select and purchase wedding rings, and have them engraved if desired
  • Coordinate and choose a location for the rehearsal dinner
  • Book any other specialty services – ice sculptures, photo booths, etc.
  • Purchase luggage and other travel necessities and attire for your honeymoon
  • Order/renew passports if necessary, leaving ample time for them to be sent back to you


1 Month Out

  • Create a seating chart for the reception and make table numbers and place cards
  • Contact your Newcastle Wedding Advisor with a final guest count
  • Print out a timeline of events for your wedding party and vendors - include contact information and cell phone numbers
  • Meet with your photographer to finalize your wedding photo list of any must-have photos
  • Contact your florist to confirm your final flower order (bouquets, boutonnieres, centerpieces, etc.) and go over any decor details or venue logistics for your day.
  • Finalize your ceremony and reception music and song lists for your wedding band or DJ
  • Place a wedding announcement in your local newspaper
  • Plan a bridal luncheon or dinner with your bridesmaids
  • Pick up wedding bands and make sure the fit is good
  • Schedule a final wedding dress fitting
  • Write rehearsal dinner toasts


1 Week Out

  • Write out final checks to your wedding vendors (each organized in an envelope) and let your wedding coordinator or one of your attendants distribute at the wedding
  • Pick up your wedding gown
  • Confirm transportation reservations
  • Pack for your honeymoon and confirm travel arrangements
  • Have your post office hold your mail, if necessary, while you are on your honeymoon


The Wedding Day

  • Set aside some time before the festivities to share gifts with your bridesmaids.
  • Eat a healthy breakfast
  • Arrive at Newcastle 5 hours prior to the ceremony for hair, make-up and photos
  • Your Newcastle Wedding Advisor and Bridal Attendant will take care of all the details from here.
  • Enjoy your day and congratulations!